Apply to be a Board of Director
March 11, 2024

Interested in becoming a Board of Director?

Being a director means you will have a say in how the Co-op is governed and how the Co-op will succeed into the future. If you meet these qualifications and you are ready to support these responsibilities, you are encouraged to apply.

Qualifications:

  1. Must be a member of the Association, or a representative of an eligible organization that is a member of the Association, at least 30 days prior to the Annual Meeting. (Cutoff date April 29,2024)
  2. Must be 18 years of age or older.
  3. Must not have been found incapable by a court in Canada or elsewhere of managing the individual's own affairs.
  4. Must not be an un-discharged bankrupt individual.
  5. Must not have been convicted in or out of British Columbia of an offence in conjunction with the promotion, formation or management of a corporation, or an offence involving fraud, unless the events described in the Act have occurred.
  6. Must not be an employee of the Association.
  7. Must not be related to an employee of the Association in any of the following ways:
    1. Spouse or a person living with the employee in an arrangement equivalent to spouse.
  8. Prospective directors must advise the nominating committee of potential conflicts of interest between the Co-operative and their business or personal interests prior to allowing their name to stand for election.
  9. Must not have an account with the Association that is more than 60 days in arrears.
  10. Must be prepared to attend occasional training sessions.
  11. Must be prepared to attend all regular meetings of the Board each year.
  12. Must be prepared to serve on committees and attend occasional special meetings, Member Relations functions, etc.
  13. Should the director become a delegate, they must be able to attend meetings on behalf of the Co-op. (2 days in Saskatoon in November and 4 days in Saskatoon in March)
  14. Must be prepared to take an oath of office.
  15. Must be a strong supporter of the Co-op in all aspects and be a leader of support to the Co-op with minimum purchases of $1,000.00 per year. (Period defined as of April 1, 2023, to March 31, 2024)
  16. Nominations close April 29, 2024

Responsibilities: 

  • Within the framework of the Fort St. John Co-op governance model and business structure, directors speak and act on behalf of the Co-op’s members.
    The Board of Directors has responsibility for the following matters:
  • Establishing the overall guiding statements, objectives, bylaws, and policies for the direction of the Co-op.
  • Establishing policies, bylaws, processes and procedures for the structure and operation of the Board itself.
  • Selecting, appointing, monitoring, evaluating, and setting remuneration of the General Manager.
  • Approving the organizational structure and salary schedules for the management of the organizational structure.
  • Developing and reviewing policies and bylaws.
  • Setting direction and guidelines for the GM scorecard and reviewing the progress each quarter.
  • Reviewing and approving annual Strategic Plan.
  • Reviewing and approving membership applications.
  • Reviewing and recommending patronage allocation to members.
  • Reviewing and authorizing repayment of member equity.
  • Ensuring that risks to the business are identified and effective systems are in place to manage these risks.
  • Participating in succession planning for the Board and executive management.
  • Reviewing the adequacy and integrity of internal control and management information systems.
  • Availing oneself to director training and education opportunities.
  • Supporting the General Manager in training and development, community participation, developmental meetings, and events.
  • Demonstrating leadership by personally supporting and promoting Fort St. John Co-op.

There are 11 regular Board meetings per fiscal year, i.e. January 1 to December 31. In addition, there are other commitment requirements, e.g.: committee meetings.

  • long range planning meetings.
  • strategic planning meeting.
  • General Manager Performance Appraisal meeting.
  • Annual General Meeting. Directors typically devote approximately 40 to 60 hours per year to Fort St. John Co-op business. This does not include travel time to and from meetings. They are individually and collectively, as a Board, responsible for the legal and fiduciary (or acting in trust in the best interest of all the Co-op’s members) implications of the decisions they make.

A director must be committed to the Board, Fort St. John Co-op and the interests of its members. A director must avoid conflicts of interest, observe high standards of integrity and ethics, and maintain the confidentiality and security of the boardroom. A director must be diligent in preparing for and attending board meetings, contribute positively to board discussions and work in harmony with other board members. A director must disclose to Fort St. John Co-op the nature and extent of any real or perceived interest that the director has in a material contract or transaction, or a proposed material contract or transaction, with Fort St. John Co-op, and any material change to any such interest, if the director:

  1. is a party to the contract or transaction.
  2. is a director or officer, or an individual acting in a similar capacity, of a party to the contract or transaction; or
  3. has a material interest in a party to the contract or transaction


The Election Process

Directors are elected to the Fort St. John Co-op Board of Directors through a formal democratic voting process. There are seven members on the Board of Directors, including a President and Chair of the Board, Vice President, and Board Secretary.

Directors oversee the management of the business and affairs of Fort St. John Co-op, subject to the British Columbia Cooperatives Act, Regulations, Articles of Incorporation, and the co-op’s by-laws. Directors may exercise all the powers of the Co-op that are not required to be exercised by the Co-op in a general members meeting.

Each year at the Co-op's Annual General Meeting, Fort St. John Co-op members elect up to three directors to the Board of Directors, each for a three-year term or as required to fill additional vacancies. The term of office for each of the seven director positions expires on a staggered basis, that is, the term of office for one director position expires in the current year, three positions in the next year, and three positions in the following year. This transition period provides the Board with continuity and stability and ensures that a certain number of experienced directors remain on the Board to assist newly elected directors in learning their roles and responsibilities.


For more information:

Review the Directors Election Handbook attached in this document for more information, and how to apply to become a Board of Director with the Fort St. John Co-op. 

If you have any questions, please contact Brad Lussier, General Manager by telephone 250.785.4471 ext. 114 or by e-mail at brad.lussier@fsjcoop.com.


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